Hospital & Surgery Posts

New to the scheme? Need to know where to start?

You will be invited to meet the Training Programme Directors and the administrator to the Scheme within your first couple of weeks in post. Until you actually get to meet face to face any problems can be directed to the administrator at gpscheme.scarborough@hee.nhs.ukOne thing you must do as soon as possible is to register with the RCGP and activate your e-portfolio.


Once you register with the RCGP, you (trainees) are referred to as an Associate in Training (AiT). All new trainees MUST register with the RCGP BEFORE they start their scheme.  Registration is online with an initial registration fee which is confirmed by email. The  ePortfolio will be activated between 24 and 48 hours after registration with a  welcome pack sent approximately 10 days after.

More information is available on the Royal College of General Practitioners website

MRCGP Information:

Medical Defence Unions

What is the scope of indemnity protection during training?

HEE has procured a block contract for indemnity insurance. The new indemnity contract, which will take effect from the 5th August 2021, will include those GP trainees (and the 7 small specialties) who previously did not benefit from this arrangement.  

Trainees have the right to request indemnity for clinical negligence claims arising from clinical and non-clinical activities which are not indemnified by either the Clinical Negligence Scheme for Trusts or the Clinical Negligence Scheme for General Practice, including out-of-hours work, where:

•                     • training placements are part of a trainee’s official training programme rotation at approved centres

•                     • the trainee is appropriately supervised throughout this element of their rotation

•                     • the trainees only undertake procedures and tasks they are suitably trained, qualified and competent to carry out

This could include, but is not limited to, providing palliative care within a care home, supporting consultants with a procedure not available under the NHS and carrying out ‘category 2’ or ‘fee-paying work’ in the course of their NHS employment.

Trainees also have the right to request indemnity and assistance in relation to Good Samaritan Acts worldwide as a benefit of Medical Protection membership.

Medical Protection indemnity provides access to end-to-end claims management and meets all the financial costs of the claims we manage. There are no limits on the number of claims members can make and no caps on the amount we will pay out. It is offered on an occurrence basis meaning assistance can be sought for any adverse incident that took place during the period of membership, even if the claim is brought several years later.

If you have any queries please contact – 

Please note that this covers you for trying but you may need to seek additional medical defence cover if you are working locum shifts above your contracted clinical work.

Make sure your defence union subscription is all up to scratch.  Medical defence organisations available are:

Reimbursement of Medical Defence Fees

Reimbursement of Medical Defence Fees Microsoft Word document [32.5 KB]

Form R

An ‘enhanced form R’ is required to be completed by all trainees joining the GP training programme, so that the Deanery can send your National Training Number to you.

A NEW form R must be completed annually before each ARCP panel.

Educational and Clinical Supervisors

Every trainee is allocated an educational supervisor for the whole of their training programme. You will be notified of who this is with the information you are sent before you start your placement. The educational supervisor’s role overlaps with that of the clinical supervisor and is there to help the trainee by giving them feedback, keeping them on track for their training and helping them to develop in those areas where there is an identified need. You will also have a clinical supervisor, this will most probably change with each of your posts, although may stay the same in the final year of GP placement. You will be given the name of your clinical supervisor before you start each post.

Meetings with your Educational Supervisor should take place as follows:

  • ST1: 1st 6 months: 2 meetings
  • ST1: 2nd 6 months: 1 meeting
  • ST2: 1st 6 months: 1 meeting
  • ST2: 2nd 6 months: 1 meeting
  • ST3: 1st 6 months: 1 meeting
  • ST3: 2nd 6 months: 1 meeting

Working in hospital posts

Hospital Dress Code
Trust Dress code and Uniform Policy Microsoft Word document [327.5 KB]