YH HEE ARCP pages YH HEE document – ePortfolio guidance for satisfactory progression at ARCP


ARCP stands for Annual Review of Competency Progression.  The ARCP panel  meets yearly to review how each trainee is progressing in terms of the 13 Professional Capabilties defined by the RCGP. 

They do this by comprehensively reviewing their ePortfolio in a structured way.   It does not involve a face-to-face review of the trainee.   That is why maintaining the ePortfolio is important – a trainee is judged via their ePortfolio, and not face-to-face.   Their ePortfolio is what represents them. 

If a trainee is deemed to be doing well, they can then be signed off to go onto the next ST year (or be given their Certificated of Completion of Training – CCT – if they are in their final year).     For the ARCP panel to be able to sign the trainee off, on top of having the right number of Work-Place Based Assessments and log entries,  they have to have their Educational and Clinical Supervisor’s reports uploaded. If an ARCP is deemed unsatisfactory, a trainee may be called by a central panel for a face-to-face review.

When Do They Happen?

Basically, January and July of every year. So it’s a bad time to book a holiday then – in case you are needed for a face-to-face review. Some ARCPs might happen at other times for out of sync trainees.

Some Quick Tips

  • Make sure you have had a recent ES meeting.  If so, hopefully all the things below will have been done.    
  • Complete any missing/outstanding items from your ES meeting  e.g. WPBA, PDPs, OOH etc.
  • Upload your Form R – and detail any serious complaints and incidents.
  • Get a CSR done for each post
  • Make sure you have MORE than the minimum number of CBDs, COTs/Mini-CEXs. The assessments should also show competence levels appropriate to your stage of training and demonstrate progression and improvement over time.
  • Make sure you are making good progress with your CEPS.
  • Make sure you have a good number of log entries for them to look at.  Also be certain to make sure that there is a variety of entries (like clinical encounters, professional conversations, audit/projects, learning events etc).
  • Your entries need to show a good depth of reflection and analysis- like focusing on your own attitudes, ethics and core values as well as the knowledge and skills domains.   Remind your trainer or Clinical Supervisor (e.g. hospital consultant) to read AND provide justification for the capability areas you have proposed.
  • Make sure you are using your PDP – and making the most of it. This should list identified learning needs, realistic ways to meet them, and show that some of them have been met.
  • Further guidance on ESR and ARCP for trainees is available on this link at FourteenFish

Minimum mandatory evidence for panels

  • As a trainee it is your responsiibility to ensure that your portfolio has all the mandatory evidence for the panel to avoid last minute stress having to demonstrate missing evidence.
  • This is even more important if you are expecting this to be your Exit or last panel prior to CCT, to avoid delays in getting CCT
  • Here is a link from RCGP on minimum mandatory WPBA required for your ARCP panels, please check against prior to your ESR which should be about 2 weeks prior to your panel.

Here is link to the ARCP process panel members and panel chairs follow to help understand what is required for ARCP from trainees.