Educational supervision

YH HEE Educational Supervision pages

What is Educational Supervision (ES)?

Educational Supervision is ‘a positive process to chart an individual’s continuing progress and to identify development needs’. In Educational Supervision, your supervisor is looking to see how you are doing by making sure you are making good progress in various areas specified by the RCGP.
It is also a forward-looking process – where the ES will help you discover further educational needs and develop a plan for the next training period, essentially resulting in a Personal Development Plan.

What types of things will be reviewed in ES?

  • Your learning log entries (checking for a meaningful level of reflection)
  • Workplace Based Assessments – like COTs, Audio COTs, CBDs/CATs, Mini-CEXs, MSFs, PSQs and CEPS.
  • The 13 Professional Capabilities – making sure you are gradually gathering more evidence for each of them, you can monitor progress using the lozenges shown under the Educational supervision section of your eportfolio.
  • Checking your engagement in Urgent Unscheduled Care and how you’re performing in relation to the Capabilities.
  • Checking what your Clinical Supervisor has to say in their report (the CSR).
  • Making sure you’ve engaged in a Quality Improvement Programme, Leadership Activity and Prescribing Assessment.
  • Checking your previous year’s PDP and whether you have achieved them.

How is this different to Clinical Supervision?

Try not to confuse your Clinical Supervisor with your Educational Supervisor.   

  • The Clinical Supervisor oversees your day to day work and will change with each change of post.  
  • You might have more than one Clinical Supervisor if you are doing an innovative post.
  • Your Educational Supervisor oversees your progress throughout training and will usually remain the same person throughout your 3 year training period.  Their aim is to keep you on track for training (primarily) and help you identify and meet your learning needs

How many meetings and are these important?

There will be one ES meeting every 6 months (full ESR prior to ARCP panels, which are usually in June for those in sync and an interim ESR about 6 months prior to this)

If you’re an ST1 in your very first post, we expect you to have TWO ES meetings during that post – an initial “handshake” at the beginning (once 4-6 weeks into your first ST1 post) and a more formal one at the end.

And ES is a mandatory. Your ARCP can’t happen without it. Please note: it is the trainee’s responsibility to get in touch with their Educational Supervisor and arrange a meeting (not the other way around).

Interim ESR is explained further on this link

In terms of preparation there is not much difference in ESR or Interim ESR for trainees, except need to upload an updated form R prior to full ESR.

Who is my Educational Supervisor?

Contact your GP Training Scheme Administrator (Omar Khatab) – he will be able to tell you. If you are new – you’ll probably find out at your training scheme’s induction programme. You can also find out your educational supervisor details from your eportfolio.

Which Assessment at Which Stage?

Do you get confused which WPBA assessments need to be done at which ST stage and how many?

RCGP page on Which WPBA and numbers

Excellent FAQs on ESR

You will need to upload your Form R for your ESR review which is prior to the ARCP panel.

You can access the latest Form R using the link below:

Form R Covid 2020

The ESR meeting

It is trainee responsibility to make contact with their ES to arrange the meeting. The ES meeting will take about 2-3 hours. If you haven’t done the preparation work, it will be difficult for both you and your Educational Supervisor and the meeting will end up taking longer or needing further follow up meeting

  • One of the most important parts of the ES meeting is your Capability Self-Rating Scales. Please speak with your ES or TPD or Trainer on how to write this up.

Minimum mandatory evidence

Please ensure to check you are providing enough evidence at time of your ESR to ensure you are getting a satisfactory outcome as it will help ARCP panel make a decision on your progress

Here is a link to the mandatory minimum evidence document for your information. Also please ensure you complete the self declation for the evidence provided when submitting your ESR