GP Trainers

Non-urgent advice: ***ES Report during Covid 19***

Educational Supervisors Guidance for completing the ESR

All trainees who are finishing ST3 will need an ESR.

The trainee will need to have completed their self-preparation before the review can be done. 4

It is acceptable for the review to be done remotely if not possible to meet face to face.

The review should normally be done no more than 8 weeks before the planned ARCP date.

The ES will need to rate the trainee against all of the 13 capabilities.

For the trainee to be licensed for independent practice they will need to be rated as

competent for all of the 13 capabilities. (The ES must not rate the trainee as competent if they have any concerns about their performance in any of the capability areas).

As usual, the trainee’s progress in the 13 capabilities and overall progression should be assessed completely independent of other parts of the Tripos: the CSA (or any alternative temporary assessment), or AKT.

The ES may need to add a comment on each of the capabilities:

If they have rated the trainee as competent for that capability and they are satisfied

with the comments written by the trainee in their self-reflection then saying they agree

with the trainee’s comments will suffice1.

If they have rated the trainee as needing further development for any of the

capabilities then a comment will need to be written in support of this rating

If the trainee has 3 pieces of linked evidence for each capability and this includes

linked evidence from the 6-month review no further evidence needs to be linked by the ES.

If the ES is unsure whether they can rate the trainee as competent for licensing then it is acceptable to ask another supervisor if they would complete a CSR on the trainee as this may provide additional evidence to support their decisions.

The remaining part of the ES review does not need completing. This would normally include the ES commenting on;

• Clinical experience coverage

• Review of PDP,

• Quality of Evidence

• Clinical Examination and Procedural Skills

None of this is required and writing n/a in all the mandatory boxes is acceptable and the review will not be rejected.

For the final review, the ES has to tick a box to confirm the trainee has completed an update on Basic Life Support and Child Safeguarding level 3. Evidence of knowledge updates are still required and these need to be visible in the trainees learning log. The reflection requirements of a child safeguarding issue have been waived.

1 Exceptions to this include when the trainee has not completed the mandatory assessment requirements as in the table above, so for example;

–  If a rectal CEPS was missing this would need to be commented on within the CEPS capability that there were no concerns with the trainees ability to examine or

–  If the 1st MSF was incomplete and another has not taken place then a comment about the trainees ability to work both clinically and professionally with colleagues would need to be commented on within the working in teams capability.

The requirements for Out of Hours are going to be waived and the OOH box will be removed.

The ES will then make a judgement on the overall outcome of the trainees WPBA of satisfactory, panel opinion or unsatisfactory.

Once the ESR is completed it will need to be submitted by clicking the complete and submit button.

Non-urgent advice: Information for Trainers

You should hopefully be receiving emails from the scheme. If you are not, or don’t remember any, please contact the scheme administrator to be added to the mailing list.


Educational Events – Scheme Led

Here’s a list of Trainers’ Workshops and Courses run by us locally. To book into them, simply email our administrator and state which workshop you would like to attend.


  • 22nd May 2019 Understanding Feedback Lucy Clark
  • 1st June 2019 MRCGP update Jess Keeble
  • 7 July 2019 Helping trainees prepare for AKT Jess Keeble
  • 14th August 2019 Helping trainees prepare for CSA Gareth James
  • 1st Sept 2019 Trainer Reapproval Jess Keeble
  • 7 Oct 2019 Educational Supervision revisited Jess Keeble
  • 14th Nov 2019 The QIA Project Gareth James
  • 22nd & 23rd Nov 2019 Trainers’ 2-day Development Conference, Ripon
  • 21st Dec 2019 Prescribing Assessment Jess Keeble
  • 7 Jan 2019 Understanding OOH Jess Keeble

Non-urgent advice: Contacts at Yorkshire-Humber Deanery

Trainer Quality Assurance (Vic Jaxon)
Facilitating at Spring, Autumn, Summer (Leanne Sorby)
Facilitating Mock CSA courses (Deanery ones) – (Leanne Sorby)
Facilitating Mock CSA courses (at HDR) – You would submit to the scheme as they have arranged this and they would pass on for processing to Programme Support.
Mentoring Intending
Involvement in central ARCP panels
Involvement in scheme ARCP panels – contact local scheme administrator

Click here to access the FULL main YH HEE GP Website YH HEE GP Trainer’s page YH HEE Clinical Supervisor’s page YH HEE GP Trainer Reapproval page YH HEE Courses for GP Educators (MAXCOURSE) Website YH HEE CLAIM FORM & Fees Guidance YH HEE Practice Manager’s page

Annual Conferences & Events

Other than our own annual Trainers’ Development Conference, there are a number of other annual educational events that our HEE GP School will usually fund
(but please check with them first – email

Scaling the Heights

Annual 2 day conference roughly May every year in the UK. Roughly about 50 attendees. Highly rated and recommended. New TPDs, Established TPDs, New Trainers, Established Trainers, other Primary Care Educators – all welcome. They have a wonderful website.

RCGP Annual Conference

Roughly about 1000 attendees held in the UK. Whilst most are not GP Trainers, there is a session for GP educators on the last day. 3 day conference – but you can choose to go to 1, 2 or 3 days. All 3 days are full of educational material. And you can get invited to the Yorkshire & the Humber Whats App group to help you network in this vast arena.

EURACT Conference

A 2 day conference run every 2 years in a European city. Receive an education and a break at the same time. Get to network with other Primary Care Educators from other countries. See how things are done elsewhere – and nab those ideas! And get to relax on a beautiful chosen city.

WONCA Conference

Whilst EURACT is held in a European city, WONCA is held across the world! Get to network with Primary Care Educators across the whole globe! Click on their website and then hit the “CONFERENCES” tab to read more.

Educational Resources

There are three main sites that provide exceptional resources…