{"id":2196,"date":"2021-11-19T13:36:52","date_gmt":"2021-11-19T13:36:52","guid":{"rendered":"https:\/\/gp-training.hee.nhs.uk\/oxford\/?page_id=2196"},"modified":"2021-11-19T13:36:53","modified_gmt":"2021-11-19T13:36:53","slug":"e-portfolio-learning-opportunities-and-exams","status":"publish","type":"page","link":"https:\/\/gp-training.hee.nhs.uk\/oxford\/your-training\/starting-st1\/e-portfolio-learning-opportunities-and-exams\/","title":{"rendered":"E-portfolio, Learning Opportunities and Exams"},"content":{"rendered":"\n

Getting the E-Portfolio<\/u><\/strong><\/h2>\n\n\n\n

Firstly, you need to set this up. By the start of ST1 you should have completed Form R (see the guide to completing it, in same email of information and forms from HEE). Once you have given in your form R (along with a photo, the conditions pro-forma and the Transfer of Information form) the Deanery can register you and get a National Training Number (NTN).<\/p>\n\n\n\n

Once you have your NTN, go to RCGP website<\/a>. Here you can register as an Associate in Training, and will be given access to the ePortfolio.<\/p>\n\n\n\n

Costs: Total for the 3 years \u00a3925.00<\/strong><\/p>\n\n\n\n

Cost is split into 4 installments: initial \u00a3273.40 on registering, then \u00a3217.20 each April for 3 years.<\/p>\n\n\n\n

First few weeks on the E-Portfolio<\/u><\/strong><\/h2>\n\n\n\n

The best advice is to play around with the site<\/a>, click on links and see where they go \u2013 there is quite a lot of different aspects to it and it\u2019s helpful to get familiar.<\/p>\n\n\n\n

Posts<\/strong><\/h3>\n\n\n\n

Check in the \u2018Posts\u2019 box on dashboard, or under the Posts area (left hand side menu). Check that they are the posts you are expecting!<\/p>\n\n\n\n

Supervisors<\/strong><\/h3>\n\n\n\n

You should have an Educational Supervisor, who will be listed as the same for each post<\/p>\n\n\n\n

You should also have a Clinical Supervisor, which will be different for each post. If you don\u2019t have anyone listed you need to contact your department and ask them who your clinical supervisor is<\/strong>, then email Programme Directors\/Manager so they can add it to your portfolio. In GP it will be your GP supervisor.<\/p>\n\n\n\n

You should email both your Educational and Clinical Supervisors<\/strong> early on, to check they are definitely your supervisors and to arrange meetings. There is no specific criteria to have a meeting record (as there is in Foundation), but there is a type of Learning Log called \u2018Placement Planning Meeting<\/strong>\u2019, which could be used as a template. This should help you agree on what you want to get out of your placement and how it relates to the curriculum. It is also a good way to discuss your Professional Development Plans (see below), as well as to get to know your supervisors.<\/p>\n\n\n\n

You need a \u2018Review Period\u2019<\/strong> for your placement to be set up by your Educational Supervisor. Go to \u2018Review Preparation\u2019 in left hand side menu. If there is nothing there you need to ask them to create this review period, else you can\u2019t do log entries etc.<\/p>\n\n\n\n

Declarations<\/strong><\/h3>\n\n\n\n

Check in this section that you have signed the appropriate declarations (including Probity, Health and Educational Agreement).<\/p>\n\n\n\n

Messages<\/strong><\/h3>\n\n\n\n

Make sure you regularly check the \u2018Educator\u2019s Notes\u2019, \u2018Notifications\u2019 and \u2018Messages\u2019 sections. Your Educational Supervisor may well contact you through the \u2018Educator\u2019s Notes\u2019 section with help and advice on your portfolio (or often to remind you to be doing regular logs..!) so you don\u2019t want to miss these.<\/p>\n\n\n\n

PDPs = Personal Development Plans<\/strong><\/h2>\n\n\n\n

These should be short, specific targets, rather than a big long list of all the curriculum items within your speciality. i.e. think SMART objectives:<\/p>\n\n\n\n

S<\/strong>pecific<\/p>\n\n\n\n

M<\/strong>easurable<\/p>\n\n\n\n

A<\/strong>chievable<\/p>\n\n\n\n

R<\/strong>elevant<\/p>\n\n\n\n

T<\/strong>ime-bound<\/p>\n\n\n\n

It is helpful to write a few at the start of your rotation and tick them off as you go, and add them as you need. Discuss it with your Educational Supervisor for more guidance.<\/p>\n\n\n\n

If you write a log relevant to a PDP, then go to edit your PDP and record the title and date of your log in the \u2018Outcome\u2019 section. You can then use this to write about the evidence you have to show you have achieved the PDP.<\/p>\n\n\n\n

Assessments:<\/u><\/strong><\/h2>\n\n\n\n

Go to the \u2018Evidence\u2019 section (left hand side menu).<\/p>\n\n\n\n

Once your review period is set up the front page will be a summary of what you need during that 6 months, as a minimum: ie.: in ST1\/2<\/p>\n\n\n\n

3 x mini-CEX<\/strong> (or COT, Consultation Observation Tool, in GP)<\/p>\n\n\n\n

3 x CbD<\/strong> (Case Based Discussion)<\/p>\n\n\n\n

1 x Clinical Supervisor Report<\/strong> (end of rotation)<\/p>\n\n\n\n

CEPS<\/strong> = Clinical Examination and Procedural Skills \u2013 \u2018as appropriate\u2019 \u2013 This is important to cover the examinations including female and male genital examination, and breast examination (new and most of us haven\u2019t got to grips with these yet \u2013 see portfolio for guidance)<\/p>\n\n\n\n

PSQ<\/strong> (Patient Satisfaction Questionnaire) \u2013 need 40 in GP attachment<\/p>\n\n\n\n

Reflecting and Learning Logs<\/u><\/strong><\/h2>\n\n\n\n

Reflecting in learning logs is a skill that you will develop over time. The sooner you start the better, and your Educational Supervisor will give you help and advice. Below are a few useful things to know about the practicalities of reflections and recording them in the e-portfolio.<\/p>\n\n\n\n

Types of learning log<\/u><\/strong><\/h3>\n\n\n\n

Go to Learning Logs on the left hand menu. Firstly, start by looking through the different types of Log entries there are and what they include. The most common to use are:<\/p>\n\n\n\n